Invitation for the Mayor

You should submit your invitation at least two weeks before your event

Event details

* Day

* Date (DD/MM/YY)

* Name of function

Organisation

* Time of Mayor's arrival

* Time of Mayor's departure

* Venue address

* Venue postcode

* Contact telephone number on the day

* Precise point of arrival

* Name and role of person to greet the Mayor

We would ask that someone is already waiting to meet the car at the arrival point please.

* Persons to be presented to the Mayor

* Number of persons at function (If children indicate number and ages)

* Will refreshments or a meal be offered

If you are providing an evening meal is there somewhere nearby the chauffeur can get food

Parking - please provide details of where the Mayor’s Attendant can park the Mayoral car

* What is the required dress code for the Mayor

* What is the required dress code for the Mayors Consort

* Programme of event

If the function is a dinner, luncheon, public meeting or similar event, a copy of the toast list or agenda, showing order of procedure should be emailed to mayor@solihull.gov.uk no later than 4 days before the event

Is the Mayor being asked

* To propose a toast

If 'Yes', please provide further details

* To respond to any toast

If 'Yes', please provide further details

* To speak on any particular subject

If 'Yes', please give details to which specific reference should be made and length of speech

Please note - unless the Mayor is responding to a toast, they should be the first speaker

It will be assumed that the Mayor is not required to speak if advance notice is not given

Background notes

Please provide as much information as possible

Your details

* Name

* Address

* Postcode

* Telephone number

* Telephone number (Evening)

* Email

Twitter profile

Data Protection

Your information may be shared with other council services and partner organisations to ensure our records are kept accurate and to help us to identify services or benefits you may be entitled to or interested in. We may also need to share your information for the prevention and detection of fraud and/or other crimes or as the law requires. For further information about how we use your information please refer to the Council’s Privacy Statement on www.solihull.gov.uk.