Invitation for the Mayor

You should submit your invitation at least two weeks before your event

Event details

* Day

* Date (DD/MM/YY)

* Name of function

Organisation

* Time of Mayor's arrival

* Time of Mayor's departure

* Venue address

* Venue postcode

* Contact telephone number on the day

* Precise point of arrival

* Name and role of person to greet the Mayor

We would ask that someone is already waiting to meet the car at the arrival point please.

* Persons to be presented to the Mayor

* Number of persons at function (If children indicate number and ages)

Safety

This could involve someone meeting the Mayor on arrival and chaperoning the Mayor at all times.

* Have you considered how the Mayor's safety will be managed during the event

Refreshments

* Will refreshments or a meal be offered

If you are providing an evening meal is there somewhere nearby the chauffeur can get food

Parking

* Where can the Mayoral car be legally parked

Dress code

* What is the required dress code for the Mayor

* What is the required dress code for the Mayors Consort

Is the Mayor being asked

* To propose a toast

If 'Yes', please provide further details

* To respond to any toast

If 'Yes', please provide further details

Unless the Mayor is responding to a toast, they should be the first speaker

Mayoral speech

If you do not provide enough detail the Mayor will not be able to represent your organisation as you would wish

What is your expected length of speech

1 minute - standard welcome and introduction to event/organisation - 1/2 side of A4 12pt/250 words

3 minutes - extended welcome and detailed overview of event/organisation - 1 side of A4 12pt/400 words

5 minutes - this is only appropriate for national/international events with local implications - 3 sides of A4 12pt/1000 words

What you would like the Mayor to give a speech about, including any relevant context or information about your event and/or organisation

Is the Mayor officially opening this event

Should the Mayor thank anyone specific

Is this event new or does it have a history

What is the role of your organisation and/or this event and who benefits from it

It will be assumed that the Mayor is not required to speak if no advance notice or not enough information is provided.

Background notes

If you do not need the Mayor to make a speech, please provide some background information about your event

Tell us about yourself - what does your organisation do and what is the purpose of your event

Photos

If you plan on taking photos, please make sure you have read our guidance on how photos of the Mayor can be used and what consent you will require

* I have read and understand the guidance

Do we have your permission to share photos of your event of social media

Your details

* Name

* Address

* Postcode

* Telephone number

* Telephone number (Evening)

* Email

Data Protection

Your information may be shared with other council services and partner organisations to ensure our records are kept accurate and to help us to identify services or benefits you may be entitled to or interested in. We may also need to share your information for the prevention and detection of fraud and/or other crimes or as the law requires. For further information about how we use your information please refer to the Council’s Privacy Statement on www.solihull.gov.uk.